Institutional Repository

Access CORe

Centennial’s Object Repository (CORe) is Centennial College’s institutional repository.

The open access repository enables storage, preservation, and retrieval of digital objects. Among these are faculty and student research, newsletters, archival material, and multimedia across participating departments. Contact Michelle Johnson if you have questions about adding materials or collections. Faculty can submit work directly by logging into their Library account and then using the deposit form following the steps in section 1.4 below.

Learn more about using Centennial's Institutional Repository (CORe) by linking to the heading or subsection below.

1. About CORe
1.1 What is CORe?
1.2 What can I find in CORe?
1.3 Who can contribute to CORe
1.4 How can I submit content to the repository?
1.5 Why contribute to CORe?
1.6 How is CORe organized?
1.7 How will people find work that I deposit in CORe?
1.8 Are alternate formats available?
1.9 What formats (or file types) can I contribute?

2. Open Access and Creative Commons License
2.1 Is CORe Open Access
2.2 What is a Creative Commons CC-BY-NC-ND 4.0 International license?
2.3 What is the Tri-Agency Open Access Policy on Publications?
2.4 Do all grant agencies require open access published results?

3. Copyright, permissions, and re-use.
3.1 What is copyright?
3.2 Who owns copyright?
3.3 Do I sign over my copyright when I deposit my works in CORe?

4. Authors rights and responsibilities
4.1 What am I agreeing to when I submit my work to CORe?
4.2 Can I restrict who views my work after it's been deposited into CORe?
4.3 Will I be violating my copyright agreements with my publishers if I contribute published material to CORe?

5. Deposit and removal of materials
5.1 Can I remove or edit material from CORe?
5.2 Can someone from outside Centennial submit materials to CORe?
5.3 How long will it take before a deposited file appears in CORe?
5.4 What types of files can I deposit in CORe?
5.5 Do I need to do anything to my material before depositing?
5.6 What about research data in CORe?
5.7 How large can a file be?
5.8 Can I add a link to an online resource?
5.9 My work has been added to the repository without my permission. How do I request that it be removed?

1. About CORe

1.1 What is CORe?
Centennial’s Object Repository (CORe) is an open access repository that allows us to share, preserve, and find digital items connected to the scholarly activities of the institution. The repository helps promote Centennial College’s scholarship and institutional creations by making them discoverable to the wider community. CORe is a separate collection integrated into the Library’s discovery layer, Page1+.

1.2 What can I find in CORe?
You can find published and unpublished scholarly material and digital assets such as conference presentations, research articles, newsletters, images, multimedia, and audiovisual materials developed by Centennial faculty and students.

1.3 Who can contribute to CORe
CORe is an open access digital repository primarily for materials created by the Centennial faculty and staff. Exemplary student work may also be submitted by the instructor.

1.4 How can I submit content to the repository?

Submit your work by logging into "My Account" on the Library Homepage (https://library.centennialcollege.ca/)

Click the [...] option on the menu at the top of the screen
Click on "INSTITUTIONAL REPOSITORY SUBMISSIONS"
Click on “Create Deposit” (top right)

Questions can be forwarded to Michelle Johnson.

1.5 Why contribute to CORe?

Discoverable
The material in CORe is discoverable by the Centennial community through the library discovery layer, Page1+. Anyone is able to search the collection and view the materials.

Stable
CORe creates a persistent URL for every item in the repository. Authors don’t need to worry about changes to the website and the material will never be withdrawn due to age.

Highlights Centennial work
The collections in CORe highlight and showcase the intellectual activity of the Centennial community. This is an opportunity for your department, faculty and students to draw attention to the great work being produced and to preserve that work on a stable platform.

1.6 How is CORe organized?
The primary organization of CORe is by Faculty and Department. Centres and College Units (e.g. Centre for Academic Quality) also serves as root collections. The collections are browsable but you may prefer to do a search by author, title, or topic.

1.7 How will people find work that I deposit in CORe?
Users have to access CORe directly to browse and or search. Currently CORe records are not harvested by Google or Google Scholar. This enhancement has been requested from the vendor.

1.8 Are alternate formats available?
Some of the digital objects in CORe are AODA compliant, while other items might be eligible to be converted into an accessible alternate format upon request. Contact Michelle Johnson if you have a specific request.

1.9 What formats (or file types) can I contribute?

Documents – PDF, ePub, MS Office (Word, Excel, Powerpoint)
Images - JPEG, PNG, TIFF and GIF images.
Audio - WAV and MP3
Video – WAV and MP4

2. Open Access and Creative Commons License

2.1 Is CORe Open Access?
Yes, CORe is an Open Access repository which means that the digital content is freely available without barriers to access. All items submitted to CORe will have a Creative Commons CC-BY-NC-ND 4.0 International license unless otherwise requested.

2.2 What is a Creative Commons CC-BY-NC-ND 4.0 International license?
The CC-BY-NC-ND 4.0 license is the most restrictive of the Creative Commons licenses. It allows for the reuse and distribution of the works under the following conditions:

proper attribution is given (BY),
no derivatives (ND) are made in the form of remixes or transformations,
use of the work is for non-commercial purposes (NC).

This license is automatically applied to items submitted to CORe unless authors request otherwise. You can examine other license options through Creative Commons.

2.3 What is the Tri-Agency Open Access Policy on Publications?
The Tri-Agency Open Access Policy on Publications requires that peer-reviewed journal publications resulting from Tri-Agency (NSERC, SSHRC or CIHR) grants be freely accessible online within 12 months of publication.

Grant recipients may comply with the policy through one of the following routes:

Grant recipients archive the final peer-reviewed full-text manuscript in an online repository where it will be freely accessible within 12 months (e.g., institutional repository or discipline-based repository). It is the responsibility of the grant recipient to determine which publishers allow authors to retain copyright and/or allow authors to archive journal publications in accordance with funding agency policies.
Grant recipients can publish in a journal that offers open access or that offers open access on its website within 12 months.

Source: (Frequently Asked Questions - Government of Canada)

2.4 Do all grant agencies require open access published results?
Not all granting agencies mandate that published results are available in an open access forum but it is happening more and more often. A database of granting agencies with the open access mandate is available through the Registry of Open Access Repository Mandates and Policies (ROARMAP).

3. Copyright, permissions, and re-use.

3.1 What is copyright?
According to the Canadian Intellectual Property Office, copyright means 'the right to copy'. Only the owner of copyright (typically the creator of the work - but not always), can produce or reproduce the work in question or to permit anyone else to do so.

For more information about copyright and terms of use visit Centennial College Libraries Copyright Guide.

Please refer your copyright questions to copyright@centennialcollege.ca

3.2 Who owns copyright?
In general, the author or creator of an original work owns the copyright. The Canadian Intellectual Property Office (Industry Canada) outline exceptions to this rule.
Please refer to the Centennial’s Intellectual Property Policy site for more details about copyright for works produced while employed at Centennial.

Re-use rights of materials in CORe are determined by:

Canadian copyright legislation
Creative Commons licenses if present

Learn more at Centennial College Libraries Copyright Guide. Please refer your copyright questions to copyright@centennialcollege.ca

3.3 Do I sign over my copyright when I deposit my works in CORe?
No, the copyright status of the work remains the same.
You merely grant CORe your permission to:

make your work freely available to CORe's users
preserve your work

Learn more at Centennial College Libraries Copyright Guide. Please refer your copyright questions to copyright@centennialcollege.ca

4. Authors rights and responsibilities

4.1 What am I agreeing to when I submit my work to CORe?
Terms of Access and Use
By submitting work to CORe you agree to the following:

That you have read in full and agree to the Non-Exclusive Licence Agreement, and hereby grant to Centennial a perpetual, non-exclusive, worldwide, royalty-free license to reproduce and make the Work(s) available for public access and permanent archiving through publication on Centennial Institutional Repository and its successors.
Unless otherwise requested, submitted Work(s) will be assigned a Creative Commons CC-BY-NC-ND 4.0 International license.
By agreeing to the Non-Exclusive Licence Agreement, you warrant that: (1) the information you provided above is full and correct and that you are either the copyright holder of the deposited item or you are authorized by the copyright holder to submit the item to the Institutional Repository, and (2) the deposited Work(s) do not violate copyright law.
For more information please refer to the Non-Exclusive Licence Agreement and Frequently Asked Questions.

4.2 Can I restrict who views my work after it's been deposited into CORe?
CORe is an Open Access repository and does not currently have any restricted collections. It is possible to restrict items and collections to Centennial staff and students.

CORe is able to create embargo periods on work to meet publishers' conditions of no open access for 12 months after publication.

4.3 Will I be violating my copyright agreements with my publishers if I contribute published material to CORe?
This will depend on the publication agreement you signed with your publisher. Please check your copy of the agreement.

You can also check the SHERPA/RoMEO website for publishers' copyright and self-archiving policies to find permissions normally given to the author as part of each publisher's copyright transfer agreement. You can also write directly to the publisher for permission to contribute your article to CORe.

For help with publishers' agreements and permissions, contact copyright@centennialcollege.ca

5. Deposit and removal of materials

5.1 Can I remove or edit material from CORe?
CORe provides a permanent archive for Centennial materials and items may not normally be removed. They may, however, be withdrawn for specific reasons such as copyright violation.
Withdrawn items are not deleted per se, but are removed from public view. Withdrawn items' identifiers/URLs are retained indefinitely, although no longer accessible to the public.
Changes to deposited items are not permitted. If necessary, an updated version may be deposited, however, this will likely be a new record.

5.2 Can someone from outside Centennial submit materials to CORe?
No. Items may only be deposited by Centennial members, or Centennial’s designated affiliates, agents, and partners.
A work that has been co-authored by Centennial and non-Centennial authors may be deposited by the Centennial author(s) provided any necessary copyright permission has been obtained.

5.3 How long will it take before a deposited file appears in CORe?
CORe staff tries to make material accessible within three days of submission. Delays may occur if information is missing or if the format is not compatible.

5.4 What types of files can I deposit in CORe?
A variety of materials can be stored and displayed in CORe. The file size limit for an individual file in CORe is 2GB.

Documents – PDF, ePub, MS Office (Word, Excel, Powerpoint)
Images - JPEG, PNG, TIFF and GIF images.
Audio - WAV and MP3
Video – WAV and MP4

5.5 Do I need to do anything to my material before depositing?
Make sure that private information, such as student number, or home address, is removed from the material that is being submitted.

Archival formats are preferred, for example, PDFs are preferred over word documents or powerpoints.

5.6 What about research data in CORe?
CORe may not be the best option for storing and managing data. There are dedicated repositories specifically for data that may be more appropriate and will make your data more discoverable. Please contact Michelle Johnson for recommendations on data storage.

5.7 How large can a file be?
The file size limit for an individual item in CORe is 2GB per item.

Please be aware that the submission forms may limit the file size. If your file is larger than 10MB, please contact Michelle Johnson to make alternate arrangements.

5.8 Can I add a link to an online resource?

Yes, we will add a record that links out to a complete online work. The resource must be available in its entirety without a paywall. Link out examples include: a YouTube video, a website, online article, or a Pressbook. We will not create a record that links out to resources that are only an abstract or a conference program.

5.9 My work has been added to the repository without my permission. How do I request that it be removed?
Note, the repository does its best to meet copyright compliance guidelines that include contacting the copyright holder for permissions to ingest in the repository. If your work has been added by error, please contact Michelle Johnson.

Parts of the FAQs are adapted from:
UBC Libraries. (n.d.) cIRcle FAQs. Retrieved from https://circle.ubc.ca/about/faq/

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